My CV
I don't force your organisation into a box. Pick the way you work below and I'll show you everything I do for you: what each feature is, what it does for you, and why it earns its keep.
For places where the diary must be watertight: same-length sessions, back to back, no gaps and no doubt.
What it is
Tell me once how long a session runs (15 minutes to 2 hours) and when each day starts. I turn every room's day into tidy, tappable slots.
The benefit
Your people book a whole session with one tap. No typing times, no deciding when to start.
Why it matters
Free-typed times leave 20-minute crumbs between bookings that nobody can use. A grid keeps every bookable minute bookable.
What it is
My availability check and the booking itself happen as one indivisible action. There is no gap for a second booking to sneak through.
The benefit
Two people can tap the same slot at the same second and exactly one of them gets it. The other knows immediately, not on the day.
Why it matters
One double-booked room is one client standing in a corridor. Shared calendars merely hope this won't happen. I make it impossible.
What it is
If a slot overlaps something you already have, I grey it out and tell you where you're meant to be: "You're booked 10:00 to 11:00 in Room 2."
The benefit
Nobody accidentally promises themselves to two rooms at once.
Why it matters
Practitioners hop between rooms all day. The mistake is easy to make and awkward to unpick, so I catch it before it exists.
What it is
Book the same slot weekly, fortnightly or monthly in one go. I check every date, propose the best room for each, and flag any I can't fit.
The benefit
A six-month standing booking takes one minute, not 24 taps. You hear about the one clashing week now, not when the client is on the doorstep.
Why it matters
Regular clients are the backbone of a practice. The diary should treat them that way.
What it is
Members see their own bookings. Other people's names stay hidden unless you choose otherwise. Owners and admins always see everything.
The benefit
Confidentiality is the default, not a setting someone forgot to tick.
Why it matters
In a counselling service, who is in the building is sensitive information. A shared Google Calendar shows everyone everything. I don't.
“Requests didn't fit neatly into the 2 days I work, so inevitably I'd be working on my days off. Doris has taken that from me, and I couldn't be more grateful.”
For venues where no two hires look alike: the toddler group, the wedding, the badminton club, all in one diary.
What it is
Pick any start and end time, in 15-minute steps, inside your opening hours. No slot grid imposed.
The benefit
The toddler group books two hours, the wedding books the day, the badminton club books 90 minutes. Everyone books what they actually need.
Why it matters
Halls don't run on uniform sessions. Force a grid on them and people either over-book or under-book.
What it is
A simple visual bar showing when the room is already taken on the day you're looking at.
The benefit
You see the free gap before you choose your times, and aim for it.
Why it matters
Every failed booking attempt costs goodwill. Show people the shape of the day and they fit around each other on the first try.
What it is
Turn your headline offers into one-tap buttons with the price on them: "Whole hall, all day: £80." Tap it and the times and cost are set.
The benefit
Your most common hires become your easiest bookings, and nobody has to ask what all day costs.
Why it matters
This is how venues actually sell. The diary should speak your price list, not make hirers reverse-engineer it.
What it is
Weekly yoga, monthly committee, fortnightly choir: book the whole run in one pass, up to limits you set. I find the best room for every date.
The benefit
A term of bookings in one minute. If one date clashes, I flag that date and book the rest; one bad week never sinks 23 good ones.
Why it matters
Regular lets are most of a hall's income and all of its admin. This is the feature that retires the whiteboard.
What it is
For the groups with no end date, a booking that quietly rolls itself forward. The Brownies never fall off the diary.
The benefit
No re-booking every term, no January panic, no "we thought we had Tuesdays."
Why it matters
Real regulars don't have end dates. Systems that make them re-book each term are where double-bookings creep back in.
What it is
Choose which rooms are book-and-go and which need a human yes. Requests wait in a queue; approve or decline with a note attached.
The benefit
Committee-controlled spaces stay controlled, without the email ping-pong.
Why it matters
Most venues are a mix: the meeting room is open house, the main hall needs sign-off. One diary should hold both rules at once.
For spaces sold by capacity: drop-ins on day passes, residents on standing plans, and every desk earning.
What it is
Group your identical desks into a pool and price the pool once.
The benefit
Eight hot desks means one price list, not eight.
Why it matters
Nobody cares which of the eight desks they get. They care that one is free. Your admin should match how people think about the space.
What it is
Drop-in visitors buy a day pass or hours for a date. Committed residents take a standing reservation on their own desk, for a fixed term or ongoing.
The benefit
The casual Tuesday visitor and the four-days-a-week resident each get a flow built for them, not a compromise built for neither.
Why it matters
They're different customers making different promises. Treating them the same is how workspaces end up with empty desks or angry residents.
What it is
Drop-ins never choose a desk. They pick a space, a date and a rate, and I assign a free desk from the pool.
The benefit
Booking a desk takes seconds, and the pool fills evenly.
Why it matters
"Desk 5 or desk 6?" is a decision nobody needs. Remove it and casual bookings actually happen.
What it is
"3 of 8 desks available" for the date you're looking at. Days that are full, closed or too far ahead are greyed out before you tap them.
The benefit
No dead-end booking attempts, ever.
Why it matters
People stop trying to book if bookings keep bouncing. Honest capacity up front keeps them in the app instead of texting you.
What it is
Decide per product how far ahead it can be booked: day passes 14 days out, resident plans as far as you like.
The benefit
Spare capacity earns money today without drop-ins squatting on dates your regulars will want.
Why it matters
Capacity is your inventory. This is stock control for desks.
What it is
Every member has a billing profile, including exempt. Your own team pays nothing; outside renters accrue charges automatically.
The benefit
The charity-hub model (our people free, spare desks earning) works out of the box, without a spreadsheet on the side.
Why it matters
I keep the tab; the money stays between you and your members. I never take a cut and I never touch the payment.
The rest of my CV. These work identically across appointments, venue hire and co-working.
Find your setup
Answer three quick questions and I'll point you at the right mode, with the exact steps to set it up.
Find your setupNo hidden modules, no "contact sales to unlock". Pick your mode, set your rooms, invite your people. I give you 14 days free the moment you sign up, add a week when you finish setup, and another when your fifth member joins: up to 28 days to be sure, no card required.
Start your free trial